# Attributes ## Introduction In order to simplify the search process when users are trying to look for a file (e.g. a clause or a document), you can assign “attributes” to files. These are meant to describe certain properties of a file, e.g. that it is written in favor of a certain party, that it is a very long or formal clause, that it is written as a bullet in a list, etc. In the search results, attributes are shown as follows:

## Assigning an attribute to a file {% hint style="info" %} Only clauses, documents, binders and definitions can be assigned attributes. Other types of files do not have this feature. {% endhint %} If you are creating a new file or editing an existing file, you can click the “attributes” button on the right hand menu.

Having opened the attribute editor, you can click the button “select attribute to add”. Now you can choose (or look for) an existing attribute to add to the clause you are editing. ## Creating new attributes Clause9 provides for a standard list of attributes available for every customer. However, it is very likely that your organisation requires other attributes to efficiently classify clauses. {% hint style="info" %} As the creation and deletion of attributes can affect all users and clauses, this is something that can only be done by the administrator of a customer’s account. Careful consideration is required prior to creating an attribute to avoid cluttering the database. Of course, even more care is required when deleting an attribute as this will affect all clauses to which the relevant attribute was assigned. Additionally, it may affect user’s ability to retrieve certain clauses in the absence of a certain attribute they were used to filtering on. {% endhint %} Logging in to the admin account of your customer, you can browse to the “admin” page. Under the tab “attribute models” you can view all existing attributes grouped alphabetically, per type or per category label as well as create new attributes. When creating new attributes, careful consideration must be given to the “access bundle” for the attribute, i.e. which group(s) of users will be able to assign the attributes to their clauses. ## Types of attributes


	numeric	Assigns a numeric value to a file. E.g.: “number of parties”.
	min/max	Assigns a numeric value to a file between a minimum and maximum value.
	true/false	Assigns a true value to a file. Can be used to describe certain properties of the contents of a file. E.g.: “written in we-form”.
	tags	Enables users to give one or more tags to a file. E.g.: tags attribute “industry” which can then be tagged with “health care”, “energy”, “real estate”, etc. The admin can suggest certain predefines.
	rating	Enables users to give a star rating (out of a total of 5 stars) to a file. E.g.: the extent to which a clause is “purchaser friendly”.

--- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://help.clause9.com/files/attributes.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.